Maximize days at the office through intelligent and centralized desk reservations

A self-serve solution that empowers you and your employees to embrace a hybrid workspace

Hybrid work

Seamless booking

Attribute filtering

Occupancy analytics

Benefits of Desk Management System

Systematize hot desking and hoteling for your agile workforce

  • How employees book spaces and their visibility beforehand is critical to yield a flexible work environment.
 
  • Centralize the process for hot desking and hoteling¬†to give your employees access to desks best suited to¬†their needs.
 
  • Extending a choice to your workforce will boost¬†employee relationships and increase collaborations
  • How employees book spaces and their visibility beforehand is critical to yield a flexible work environment.

  • Centralize the process for hot desking and hoteling to give your employees access to desks best suited to their needs.

  • Extending a choice to your workforce will boost employee relationships and increase collaborations

How employees book spaces and their visibility beforehand is critical to yield a flexible work environment.

Centralize the process for hot desking and
hoteling to give your employees access to desks best suited to their needs.

Extending a choice to your workforce will
boost employee relationships and increase collaborations

Engineer confidence-instilling safety measures

Heading back to the office in a pandemic worries
your employees more than you think.

A broader tracking and planning tool helps
manage socially distanced floor plans, check-ins, contact tracing, post-usage santization, access
to health declaration forms, etc

Handle a wide and complex array of information
to bring certainty and predictability to your work environment

Let floor plans be your one-stop shop for everything

When every member of every team
shares the same interactive floor plan,
working together becomes effective

A digital view of each floor not only helps employees find colleagues and book spaces but also helps in maintenance management.

A comprehensive view of facilities reduces the
learning curve of employees and elevates their workplace experience

Engineer confidence-instilling safety measures

  • Heading back to the office in a pandemic worries your employees more than you think.
 
  • A broader tracking and planning tool helps manage socially distanced floor plans, check-ins, contact tracing, post-usage santization, access to health declaration forms, etc
 
  • Handle a wide and complex array of information to bring certainty and predictability to your work environment
  • Heading back to the office in a pandemic worries your employees more than you think.

  • A broader tracking and planning tool helps manage socially distanced floor plans, check-ins, contact tracing, post-usage santization, access to health declaration forms, etc

  • Handle a wide and complex array of information to bring certainty and predictability to your work environment

Let floor plans be your one-stop shop for everything

  • When every member of every team shares the same interactive floor plan, working together becomes effective

 

  • A digital view of each floor not only helps employees find colleagues and book spaces but also helps in maintenance management.
 
  • A comprehensive view of facilities reduces the learning curve of employees and elevates their workplace experience
  • When every member of every team shares the same interactive floor plan, working together becomes effective

  • A digital view of each floor not only helps employees find colleagues and book spaces but also helps in maintenance management.

  • A comprehensive view of facilities reduces the learning curve of employees and elevates their workplace experience

Bolster your employee’s search for the right space

If employees spend large amounts
of their time finding spaces that best fit
them, they’re invariably going to have a small
amount of time to do work that matters.

Filter available desks based on attributes such as quietseats, window seats, etc. or enable
employees to find a proximity seat close to their office colleagues.

Live Desk Resource Information equips the
pantry and other allied services to be of better assistance

Bolster your employee’s search for the right space

  • If employees spend large amounts of their time finding spaces that best fit them, they‚Äôre invariably going to have a small amount of time to do work that matters.

 

  • Filter available desks based on attributes such as quiet seats, window seats, etc. or enable employees to find a proximity seat close to their office colleagues.
 
  • Live Desk Resource Information equips the pantry and other allied services to be of better assistance
  • If employees spend large amounts of their time finding spaces that best fit them, they‚Äôre invariably going to have a small amount of time to do work that matters.

  • Filter available desks based on attributes such as quiet seats, window seats, etc. or enable employees to find a proximity seat close to their office colleagues.

  • Live Desk Resource Information equips the pantry and other allied services to be of better assistance

Cater to a harmonized hybrid workspace

A fluid approach to work means that every
employee will use a particular space differently.

Ace the challenge of managing new demands by gaining a full picture of how space can be utilized based on Fixed, Flexi or Shared seating.

Accommodate an employee’s need for flexibility and streamline your operations

Cater to a harmonized hybrid workspace

  • A fluid approach to work means that every employee will use a particular space differently.

 

  • Ace the challenge of managing new demands by gaining a full picture of how space can be utilized based on Fixed, Flexi or Shared seating.
 
  • Accommodate an employee‚Äôs need for flexibility and streamline your operations
  • A fluid approach to work means that every employee will use a particular space differently.

  • Ace the challenge of managing new demands by gaining a full picture of how space can be utilized based on Fixed, Flexi or Shared seating.

  • Accommodate an employee‚Äôs need for flexibility and streamline your operations

Effortlessly allocate chargebacks to departments

In a dynamic workspace, proportioning
space usage to departments can be a
painstaking task.

Reap the benefits of flexible cost allocation based on accurate, error-free utilization data.

A simple and automated chargeback process
reduces administration expenses and improves decision making through greater cost transparency.

Effortlessly allocate chargebacks to departments

  • In a dynamic workspace, proportioning space usage to departments can be a painstaking task.

 

  • Reap the benefits of flexible cost allocation based on accurate, error-free utilization data.
 
  • A simple and automated chargeback process reduces administration expenses and improves decision making through greater cost transparency.
  • In a dynamic workspace, proportioning space usage to departments can be a painstaking task.

  • Reap the benefits of flexible cost allocation based on accurate, error-free utilization data.

  • A simple and automated chargeback process reduces administration expenses and improves decision making through greater cost transparency.

Crack the code for undisruptive moves, adds and changes

Conducting a move or addition can significantly
rattle operations if there are inconsistencies in the
process.

Refine your move management with real-time
occupancy data and good communication
streamlined through workflows.

Give the right information at the right time to every
person involved and map the changes ahead of time

Crack the code for undisruptive moves, adds and changes

  • Conducting a move or addition can significantly rattle operations if there are inconsistencies in the process.

 

  • Refine your move management with real-time occupancy data and good communication streamlined through workflows.
 
 
  • Give the right information at the right time to every person involved and map the changes ahead of time
  • Conducting a move or addition can significantly rattle operations if there are inconsistencies in the process.

  • Refine your move management with real-time occupancy data and good communication streamlined through workflows.

  • Give the right information at the right time to every person involved and map the changes ahead of time

Dive into your occupancy ecosystem like never before

True insights of historical and real-time
occupancy are the basis for analyzing
space utilization data.

Measure space density across zones, floors, or
buildings and receive alerts based on set thresholds in case of overcrowding.

Use a simple and intuitive dashboard to
generate key reports used by the management in devising long-term strategies.

Dive into your occupancy ecosystem like never before

  • True insights of historical and real-time occupancy are the basis for analyzing space utilization data.

 

  • Measure space density across zones, floors, or buildings and receive alerts based on set thresholds in case of overcrowding.
 
 
  • Use a simple and intuitive dashboard to generate key reports used by the management in devising long-term strategies.
  • True insights of historical and real-time occupancy are the basis for analyzing space utilization data.

  • Measure space density across zones, floors, or buildings and receive alerts based on set thresholds in case of overcrowding.

  • Use a simple and intuitive dashboard to generate key reports used by the management in devising long-term strategies.

Supercharge your way into an intelligent workspace

Use a combination of systems to link
technology and people in an innovative way
that creates a vibrant and engaging
work environment.

Add IoT sensors for occupancy sensing, utilization tracking and people counting.

Integrate with Wayfinding, visitor management, feedback services and pantry services to provide a seamless employee experience

  • Use a combination of systems to link technology and people in an innovative way that creates a vibrant and engaging work environment.

  • Add IoT sensors for occupancy sensing, utilization tracking and people counting.

  • Integrate with Wayfinding, visitor management, feedback services and pantry services to provide a seamless employee experience

Supercharge your way into an intelligent workspace

  • Use a combination of systems to link technology and people in an innovative way that creates a vibrant and engaging work environment.

 

  • Add IoT sensors for occupancy sensing, utilization tracking and people counting.
 
 
  • Integrate with Wayfinding, visitor management, feedback services and pantry services to provide a seamless employee experience

Key Features - Desk Booking System

Flexible Seating Options

DB Spazio allows you to easily set-up hybrid workplace catering to various seat types - flexi-desk, hot desks and fixed seats

Seamless
Booking

UI/UX designed for easy 3 step process and tested for millennial employee acceptance with average time of 10 seconds or less

Multiple Filtering Options

Employee can book a desk based on availability, Business Unit, Near a colleague or seat amenities

Energy
Optimization

Occupancy based HVAC and Lighting control to optimize energy consumption

Multiple
Interfaces

Works seamlessly on a mobile ( iOS and Android ), web browser and touch screen kiosk interfaces

Check-In Authentication

Employee seat authorization using QR Codes, Access card, In app OTP

Reports &
Analytics

MIS reports enabling better resource management and optimal space utilization

Curated
Content

Curated content for desk-booking with embedded seat numbers allowing single view of the floor / wing with or without zooming

Key Features - Latest Innovations in Desk Booking System

Health
Assessment

Allow/ disallow employees from booking a seat based on self-assessment & COVID Vaccination status

Employee
Roster

Employees can create a self-roster to Work from Office or Home. Managers will have visibility and can change rosters as desired

Safe
Seating

Enable/ disable alternate seats to be occupied to ensure safe seating & control overall occupancy

Seat
Sanitization

Send sanitisation task notification to facilities staff post usage of any seat. This will reduce the risk of cross contamination & ensure COVID safety compliance

Chargeback

Assign workstation costs & bill to individual BUs based on usage. Optimise operational costs & consolidate real estate space

Desk Booking System

Want to implement DB Spazio at your company ? 

Desk Booking Systems - Benefits

Enhances employee experience & saves time resulting in improved productivity‚Äč

Enables seating flexibility creating an agile work environment

Analyses your space usage and enables better planning and management

Maximizes desk usage and reduces real estate costs delivering savings to your business

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